Free warehouse management software is a solid choice for shops, startups and businesses that want to digitize their stock in – stock out – on-hand processes without a large upfront investment. Today’s solutions can help track inventory, manage SKUs, handle barcodes/QR Codes, run stock counts and generate reports, but each product comes with different limits on features, number of users or scalability. In this article, TOT rounds up the best free warehouse management software available today, analyzing the pros and cons, how “free” each one really is, and which business needs it fits, so you can choose with confidence.
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Quick overview of the TOP 20 warehouse management software
| # | Software name | Standout features | Best suited for businesses |
|---|---|---|---|
| 1 | Odoo Inventory | Stock in – out – on-hand, barcode/QR, multiple warehouses, replenishment, reporting | SMEs, businesses needing ERP integration |
| 2 | ERPNext | Warehouse management, serial/batch, multiple warehouses, purchasing, sales, manufacturing | SMEs, manufacturing businesses |
| 3 | Zoho Inventory | Inventory management, orders, multiple warehouses, barcode, serial/batch, multichannel sales | Online shops, SMEs |
| 4 | Square Inventory | Inventory tracking, low-stock alerts, POS sync, CSV data import | Retail stores, small businesses |
| 5 | KiotViet | Stock in – out – on-hand, stock counts, barcode, product management | Retail stores, small shops |
| 6 | SAPO | Inventory management, barcode, multiple sales channels, stock counts, product management | Online shops, retail stores |
| 7 | Nhanh.vn | Inventory management, orders, SKU, barcode, multichannel sales sync | Online shops, retail businesses |
| 8 | MISA AMIS | Stock in – out – on-hand, multiple warehouses, barcode/QR, batch/expiry, reporting | SMEs, distribution, manufacturing |
| 9 | POS365 | Product management, inventory, barcode/QR, reporting, offline support | Stores, retail, F&B |
| 10 | ABC Inventory | Product management, purchase/sales orders, multiple warehouses, locations and barcode | Small businesses on Windows |
| 11 | inFlow Inventory | Inventory, orders, purchasing, sales, replenishment planning | SMEs needing in-depth inventory management |
| 12 | Stockpile | Product management, stock in – out, returns, transfers, multiple users | Small shops, businesses with basic needs |
| 13 | ZhenHub | Inventory management, orders, multiple warehouses, fulfillment, multichannel connectivity | E-commerce, distribution businesses |
| 14 | Sortly | Visual image-based management, barcode/QR, mobile, stock alerts | Small shops, teams managing assets/goods |
| 15 | BoxHero | Stock in – out, barcode, multiple locations, mobile, Excel, reporting | SMEs, internal warehouses, stores |
| 16 | PartKeepr | Component management, part numbers, suppliers, inventory, barcode | Manufacturing and electronics businesses |
| 17 | Excel | Track part numbers, stock in – out – on-hand quantities, custom reports | Individuals, small shops, startups |
| 18 | RightControl | Inventory management, orders, customers, barcode, invoices, reporting | Small stores and businesses |
| 19 | SalesBinder | Inventory management, orders, CRM, quotes, barcode, stock transfers | SMEs, retail, distribution |
| 20 | VQFREE | Sales management, products, inventory, barcode, reporting, offline operation | Small stores and businesses |
What is free warehouse management software?
Free warehouse management software is a tool that helps businesses track and control goods in their warehouse without paying a fee within the scope of the free plan. Such software typically supports operations like stock in – out – on-hand, stock counts, SKU management, barcode/QR Code and tracking of goods quantities. According to ASCM (Association for Supply Chain Management), inventory management is the process of tracking goods as they are received, stored and issued from the warehouse in order to maintain stock levels aligned with demand. As a result, warehouse management software helps businesses rely less on paper ledgers or Excel and manage data in a more centralized way.
Inventory management involves tracking goods from the supplier, through the warehouse, to the point of sale, ensuring products arrive at the right place and the right time. Effective inventory management also requires balancing enough stock to meet demand against storage costs. That is why free software can be a suitable choice to begin digitizing warehouse operations. However, businesses should still check the limits on product count, users, features and scalability before choosing.
There are three common types of “free” software that businesses need to clearly distinguish:
- The first is the Free Plan offered by commercial platforms: usable indefinitely but limited in the number of items, orders, users or warehouses.
- The second is open-source software: the software itself is free, but the business must cover the cost of server infrastructure, deployment effort and maintenance.
- The third is the time-limited trial: this group is not actually free in the long run and only lets you experience the product before deciding.
Identifying the right type of “free” from the outset helps a business avoid having to migrate data midway when a trial expires or a limit is reached.
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Types of warehouse management software
Warehouse management software can be categorized by how it is deployed and the scope of what it manages. Each type suits a different scale and set of needs, from a small shop that only needs to track stock in – out – on-hand, to a business with multiple warehouses that needs to connect with ERP, sales or the supply chain. Understanding each type helps a business choose a more suitable warehouse management system rather than deciding solely on whether the software is free.
Standalone warehouse management software
This type of software focuses mainly on managing goods and warehouse operations such as receiving, issuing, stock counts, transfers and inventory tracking. It usually has a simple interface, a low cost and suits shops, small stores or businesses that do not yet need to manage many operations on a single system. Some free tools such as Stockpile, ABC Inventory or simple warehouse management applications fall into this group.
ERP-integrated warehouse management software
Warehouse management delivered as an ERP module is integrated with other operations such as sales, purchasing, accounting, manufacturing and customer management. Odoo Inventory and ERPNext are typical examples, well suited to businesses that want to manage data centrally on a single platform. The advantage of this group is strong scalability and process connectivity, but deployment is usually more complex than standalone warehouse software.
Cloud-based warehouse management software
Cloud warehouse management software runs on an online platform, letting users access data through a browser or mobile app without installing the entire system on a computer. Data can be synced across staff, stores and multiple locations, making it suitable for businesses that need to work remotely or manage several warehouses. However, businesses should check the limits of the free plan, backup capabilities, security and the cost of upgrading.
Supply-chain-integrated warehouse management software
This group of solutions has a broader scope than inventory management alone and can connect with purchasing, suppliers, shipping, orders and logistics activities. This kind of system is better suited to distribution and logistics businesses or companies with complex supply chains. For a small store or a business just beginning to digitize warehouse management, this software group usually offers more features than actually needed, and its deployment cost is also higher.
| Software type | Key characteristics | Best suited for |
|---|---|---|
| Standalone | Focused on stock in – out – on-hand, stock counts and goods management | Small stores, shops, simple businesses |
| ERP-integrated | Connects the warehouse with sales, purchasing, accounting, manufacturing | Medium and large businesses |
| Cloud | Online access, data sync, multi-device support | Online shops, multi-location businesses |
| Supply chain | Warehouse management combined with purchasing, shipping, suppliers and logistics | Distribution, logistics, 3PL businesses |
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Should you use free warehouse management software?
Yes, a business should use free warehouse management software if it is small in scale, its management needs are not too complex, or it wants to test before investing. Free tools can help digitize stock in – out – on-hand, reduce manual work and improve control over goods. However, you should carefully review the limits on features, SKUs, users and scalability to avoid having to switch systems as the business grows.
Benefits of using free warehouse management software
Free software delivers many practical benefits for small shops, startups and newly operating businesses. It is also a simple way for a business to get familiar with digital warehouse management before investing in a more advanced solution.
- Cost savings: A business can start managing its warehouse without paying recurring software fees, which suits small shops and startups on a limited budget.
- Digitized warehouse management: Replaces paper ledgers or Excel files with a centralized system, making data easier to update and look up.
- Stock in – out – on-hand tracking: Goods quantities are updated quickly after each transaction, helping reduce inaccurate stock levels.
- Fewer errors: Automatically saving and processing data helps reduce mistakes during data entry, stock counts or goods reconciliation.
- Barcode/QR Code support: Some software lets you scan codes to search for and update products faster, which is especially useful when handling large volumes of goods.
- Easy to trial: A business can check how well the software fits its real processes before deciding to move to a paid product.
Limitations of free software
Alongside the cost benefits, free warehouse management software usually comes with certain limitations. Before using it, a business should carefully check the scope of the Free plan to avoid incurring costs or running into difficulties as its operations scale up.
- Feature limits: Advanced features such as in-depth reporting, automation or inventory forecasting may only be available in the paid version.
- SKU, user or order limits: Free plans usually cap the number of products, users, transactions or orders you can manage.
- Limited integration: Some software does not support an API or connections to e-commerce marketplaces, POS, ERP and other systems the business already uses.
- Low scalability: With multiple warehouses, branches or SKUs, the free version may no longer meet operational needs well.
- Limited technical support: Users may only receive documentation or community support instead of direct help from a technical team.
- Potential extra costs: With open-source software, a business may still have to pay for hosting, deployment, customization, maintenance and system upgrades.
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Top 20 free warehouse management software today
Below is a list of effective free warehouse management software for businesses today:
1. Odoo Inventory
Odoo Inventory is the warehouse management module within the Odoo ecosystem, designed to track goods, manage stock movement and operate multiple warehouses on a single system. The software supports operations ranging from receiving, issuing and internal transfers to stock counts and replenishment. Odoo also provides barcode and QR Code tools, warehouse routing and real-time inventory reporting.
Standout features:
- Manage goods received, issued and transferred.
- Track inventory, storage locations and movement history.
- Support for barcode, QR Code and GS1.
- Manage multiple warehouses and multiple storage locations.
- Replenishment alerts and inventory forecasting.
- Reports on quantity, value and status of goods.
Best suited for businesses: Odoo Inventory suits shops, small and medium-sized businesses, or companies that want to build a warehouse management system with room to expand into sales, accounting, CRM and other operations.
| Pros | Cons |
|---|---|
| Has an official free plan | The free plan uses only one app |
| Unlimited users on the One App Free plan | Using multiple modules at once requires an upgrade |
| Supports barcode, QR Code and multiple warehouses | Some advanced integration features belong to paid plans |
| Intuitive interface with dashboards and reports | May require setup time when processes are complex |
Free tier: Odoo currently offers the One App Free plan at 0 USD with unlimited users on Odoo Online. A business can choose Inventory as its free app to manage the warehouse. However, when it needs additional apps or certain customization capabilities, APIs and advanced features, it will need to move to a paid plan.
2. ERPNext
ERPNext is an open-source ERP system that integrates many business operations, including warehouse and supply chain management. The Stock module lets you track goods quantities, manage warehouses, record stock in – out – transfer transactions and reconcile inventory. ERPNext also supports product management by serial number and batch, which suits businesses that need to control goods by lot or by individual unit.
Standout features:
- Track inventory by individual product and warehouse.
- Manage goods received, goods issued and transfers between warehouses.
- Run stock counts and reconcile physical quantities against system data.
- Manage serial numbers and batches.
- Report on inventory, goods value and movement trends.
- Integrate purchasing, sales, accounting and manufacturing management.
Best suited for businesses: ERPNext suits small and medium-sized businesses, manufacturers, distributors or organizations that want to use an ERP platform with deep customization rather than just standalone warehouse management.
| Pros | Cons |
|---|---|
| Open source and customizable | Requires technical knowledge for self-deployment |
| No software license fees | May incur hosting and deployment costs |
| Manages warehouse, purchasing, sales and accounting on one system | The interface and processes take time to learn |
| Supports batch and serial number | In-depth support may incur costs |
| Scalable to the business’s needs | Complex customization requires a technical team |
Free tier: ERPNext is open-source software, so a business can use and customize it without paying license fees. However, if you self-deploy, the business may still incur costs for hosting, installation, customization, maintenance and technical support.
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ERPNext provides a warehouse management system integrated with purchasing, sales and manufacturing. (Source: Internet)
3. Zoho Inventory
Zoho Inventory is online warehouse management software for businesses that want to track goods, orders and stock in – out activity on a single system. The software supports managing multiple warehouses, tracking products by serial, batch and expiry date, and connecting with sales channels and e-commerce platforms. Zoho Inventory also includes barcode tools, reporting and low-stock alerts.
Standout features:
- Track stock in – out – on-hand and transfer goods between warehouses.
- Manage products by SKU, serial number and batch.
- Support barcodes and goods scanning.
- Manage purchase orders, sales orders and the delivery process.
- Alert when stock falls below a defined level.
- Connect with Shopify, WooCommerce, Amazon, eBay, Zoho Books and many other platforms.
Best suited for businesses: Zoho Inventory suits online shops, multichannel sellers and small and medium-sized businesses that need warehouse management combined with orders, purchasing and shipping.
| Pros | Cons |
|---|---|
| Has an official free plan | The Free plan is limited to 1 user and 1 location |
| Supports barcode, serial and batch | Only up to 50 orders/month on the Free plan |
| Can manage multiple warehouses | Needs an upgrade as orders or warehouses grow |
| Supports multiple sales channels | Some advanced features are only on paid plans |
| Intuitive, easy-to-use interface | Not suitable for very large-scale businesses |
Free tier: Zoho Inventory currently offers a Free plan at 0 USD/month, limited to 50 orders/month, 1 user and 1 location. Users can also experience the full feature set for 14 days before continuing on the free plan or upgrading.
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4. Square Inventory
Square Inventory is an inventory management tool built into the Square Point of Sale ecosystem, aimed at retail stores and businesses selling physical goods. The tool lets you update inventory in real time, import products in bulk via CSV file and track items that are running low. Square also provides inventory reports so store owners can easily monitor and adjust stock levels.
Standout features:
- Track inventory in real time.
- Import and update thousands of products via CSV.
- Alert when items are low or out of stock.
- Export inventory reports.
- Track the history of inventory adjustments.
- Sync goods data with Square POS and the online store.
Best suited for businesses: Square Inventory suits retail stores, small shops and businesses using Square POS that want to manage products and inventory within the same system.
| Pros | Cons |
|---|---|
| Includes a free inventory management tool | Many advanced warehouse features require a paid plan |
| Real-time inventory updates | Depends on the Square ecosystem |
| Low-stock alerts | Limited deep customization |
| Supports bulk data import | Better suited to retail than complex warehouse management |
| Connects with POS and the online store | Some features, such as advanced multi-location management, require an upgrade |
Free tier: Square offers Square Free with basic product and inventory management features. Users can manage goods, track inventory and receive low-stock alerts without paying a monthly subscription for the Free plan. Advanced features such as printing barcode labels, cost-of-goods management, in-depth reporting and multi-location inventory management belong to higher tiers.
5. KiotViet
KiotViet is a Vietnamese sales management software that integrates many features to support goods and inventory management. The software lets you track stock in – out – on-hand quantities, run stock counts, transfer goods and manage products by part number. KiotViet also supports barcode scanning with a phone camera, helping stores count stock and look up products faster.
Standout features:
- Track stock in – out – on-hand quantities by warehouse.
- Run stock counts and adjust inventory.
- Transfer goods between warehouses/branches.
- Manage products by part number, size, purchase price and sale price.
- Scan barcodes with a phone camera.
- Report on revenue, goods sold and inventory status.
- Support management on computers, smartphones and tablets.
Best suited for businesses: KiotViet suits retail stores, online shops, household businesses and small and medium-sized store chains in Vietnam, especially in industries with many product codes such as fashion, cosmetics, groceries, electronics or mother and baby.
| Pros | Cons |
|---|---|
| Vietnamese interface, easy to learn | No long-term free plan |
| Fairly intuitive stock in – out – on-hand management | Mainly offered as a trial |
| Barcode support via phone camera | Businesses must pay after the trial period |
| Has a mobile app | In-depth management needs may require a more suitable plan |
| Suits many retail industries in Vietnam | Not an in-depth ERP solution |
Free tier: KiotViet currently offers a free trial account with full features, usable on computers, smartphones and iPad. This is a free trial and should not be confused with a long-term Free plan. After the trial period, a business must choose a suitable service plan if it wants to keep using the software.
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6. SAPO
SAPO is a sales and operations management platform for stores, household businesses and retail companies. Within it, the warehouse management feature helps track goods quantities, stock in – out – on-hand, stock counts and transfers between branches. SAPO also supports managing products by SKU, barcode, variant, batch and expiry date.
Standout features:
- Track inventory in real time.
- Manage goods received, goods issued, stock checks and transfers.
- Alert when stock is low or overstocked.
- Manage products by SKU, barcode, size, color and expiry date.
- Sync inventory with online sales channels.
- Support warehouse management on mobile.
Best suited for businesses: SAPO suits retail stores, online shops, household businesses and small businesses that want to manage sales and the warehouse on the same platform. In particular, the Vietnamese interface and the ability to use it on mobile make it easy for newcomers to get started.
| Pros | Cons |
|---|---|
| Vietnamese interface, easy to use | The free version has limits |
| Tracks inventory and stock in – out – on-hand | Large-scale management requires an upgrade |
| Supports barcode and managing many product types | Some advanced features belong to paid plans |
| Can be managed on mobile | The web version of the free plan has a time limit |
| Scalable as the business grows | Cost rises when you need more features and warehouses |
Free tier: The Sapo Sales Management app can currently be used free with no time limit, with some restrictions such as up to 500 products, 1 warehouse and 5 accounts. After 7 days, the free account is used mainly on the mobile app rather than the web version.
7. Nhanh.vn
Nhanh.vn is a Vietnamese multichannel sales management platform that integrates sales, order management and warehouse management. The software helps businesses track stock in – out – on-hand, SKU codes, barcodes and goods status centrally on a single system. Nhanh.vn also supports syncing data with online sales channels, helping to prevent overselling beyond actual stock.
Standout features:
- Track stock in – out – on-hand.
- Manage products by SKU and barcode.
- Centralized inventory control.
- Sync order and inventory data from sales channels.
- Support reporting and tracking of goods status.
- Connect sales, warehouse and shipping activities on the same system.
Best suited for businesses: Nhanh.vn suits retail shops, online stores and small and medium-sized businesses that need to manage multichannel sales. It is a worthwhile option if a business wants to combine warehouse management with orders and online sales activity.
| Pros | Cons |
|---|---|
| Interface and support fit the Vietnamese market | Not an unlimited free warehouse management plan |
| Combines sales and warehouse management | Requires payment for long-term use |
| Supports SKU, barcode and inventory | Some advanced features depend on the service plan |
| Suits multichannel sales | May not fit businesses needing an in-depth ERP |
| Scalable as scale grows | Cost depends on usage needs |
Free tier: Nhanh.vn mainly offers a free trial/experience period rather than a long-term free warehouse management plan. Therefore, businesses should check the current trial policy and pricing before officially deploying it.
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8. MISA AMIS Warehouse
MISA AMIS is MISA’s business management ecosystem, in which AMIS Warehouse helps businesses track and control goods across the entire process. The software supports stock in – out – transfer – count, manages multiple locations within a warehouse and tracks goods by barcode, QR Code, lot number and expiry date. Warehouse data can connect with departments such as purchasing, sales, manufacturing and accounting.
Standout features:
- Manage stock in – out – transfer and stock counts.
- Track inventory in real time.
- Manage barcode, QR Code, lot number and expiry date.
- Manage multiple warehouses and storage locations.
- Support FIFO and FEFO to limit long-held or expired stock.
- Report on inventory by lot, expiry date and location.
- Connect with the purchasing, sales, manufacturing and accounting modules.
Best suited for businesses: MISA AMIS suits medium and large businesses, especially distributors, manufacturers or companies with multiple warehouses. It is also a worthwhile option for businesses that need MISA warehouse management software able to connect with other management operations.
| Pros | Cons |
|---|---|
| Fairly comprehensive warehouse management | No long-term Free plan |
| Supports multiple warehouses, locations and goods types | Requires setup time when processes are complex |
| Has barcode, QR Code, lot and expiry date | Cost depends on scale and needs |
| Connects with the MISA ecosystem | May be more features than a very small store needs |
| Includes reporting and AI support | Better suited to businesses needing structured management |
Free tier: MISA AMIS currently offers a free trial of AMIS Warehouse before a business decides to buy. This is not an unlimited free plan.
9. POS365
POS365 is sales management software for many business models such as retail, groceries, fashion, pharmacies and F&B. Beyond sales, the system supports product management, stock in – out, inventory and reporting across multiple devices. POS365 also has a mobile management app, helping store owners monitor operations remotely.
Standout features:
- Manage products and inventory quantities.
- Track stock in – out and goods movement.
- Manage part numbers and barcode/QR Code.
- Report on revenue and inventory in real time.
- Manage on computers, POS machines and phones.
- Offline mode to keep selling when the network is down.
- Support many business models, including manufacturing and retail.
Best suited for businesses: POS365 suits retail stores, small shops, household businesses and companies that need to combine warehouse management software with sales. For manufacturers, POS365 also has features to track raw materials and finished goods.
| Pros | Cons |
|---|---|
| Easy-to-use interface | No permanent Free Plan |
| Has a mobile management app | After the free program you must subscribe to a plan |
| Tracks inventory and reports in real time | More focused on sales than in-depth WMS |
| Has an offline mode | Some complex warehouse operations may need a different solution |
| Supports many industries | Customization depends on the plan used |
Free tier: According to the current information on the POS365 website, the program allows using the software free until the end of 2028, including sales and warehouse management features. This is a time-limited promotional program, not a permanent Free Plan.
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10. ABC Inventory
ABC Inventory is free warehouse management software for small and medium-sized businesses, developed by Almyta Systems. The software runs on Windows and focuses on operations such as product management, purchase orders, sales orders, warehousing and assets. It is a desktop solution suited to businesses that want to manage data on a computer rather than using a cloud system.
Standout features:
- Manage goods and inventory.
- Track purchase orders and sales orders.
- Manage storage locations within the warehouse.
- Track goods received, issued and transferred.
- Manage suppliers, customers and assets.
- Support operations related to manufacturing and orders.
Best suited for businesses: ABC Inventory suits small shops, workshops or small and medium-sized businesses that only need warehouse management software running on Windows. It is also a worthwhile option if a business is looking for free offline warehouse management software and does not need to connect with many online platforms.
| Pros | Cons |
|---|---|
| Free to use | Fairly dated interface |
| No recurring subscription required | Runs on Windows |
| Offers many warehouse management operations | Not suited to cloud/mobile needs |
| Supports purchase orders, sales orders and warehousing | Limited online integration |
| Suitable for offline use | Limited technical support in the free version |
Free tier: ABC Inventory is provided free for basic warehouse management operations and does not require buying a subscription. However, the free version has limitations on data connectivity between machines and on technical support.
11. inFlow Inventory
inFlow Inventory is inventory and order management software for businesses that sell physical products. The system helps track goods quantities, sales orders, purchase orders and when stock needs to be replenished. The software runs on a cloud platform, allowing data access from multiple devices and connecting with more than 90 shipping, e-commerce and accounting services.
Standout features:
- Track inventory and orders.
- Manage purchasing and sales.
- Alerts and support for planning stock replenishment.
- Manage goods on an online platform.
- Connect with more than 90 external services.
- Support a showroom/catalog for B2B sales.
Best suited for businesses: inFlow suits small and medium-sized businesses that need an online warehouse management system to connect inventory with sales, purchasing and e-commerce channels.
| Pros | Cons |
|---|---|
| Intuitive interface | No long-term Free Plan for the current cloud product |
| Centralized warehouse and order management | The paid version is fairly expensive |
| Supports many integrations | Some features require add-ons |
| Data can be accessed online | Depends on an internet connection |
| Has tools to support restocking | Not suitable if you only need a long-term free tool |
Free tier: inFlow Inventory currently offers a 14-day free trial, with no credit card required. After this period, a business must subscribe to a paid plan to keep using the cloud version.
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12. Stockpile
Stockpile is free inventory management software from Canvus, aimed at small businesses that need to track products without paying a subscription. The tool supports basic operations such as adding products, recording sales transactions, returns and transferring goods between locations. Notably, Stockpile allows managing an unlimited number of items, users and locations.
Standout features:
- Track stock quantities.
- Manage products and storage locations.
- Record sales and returned goods.
- Transfer goods between locations.
- Support multiple users.
- No limit on the number of products and locations.
Best suited for businesses: Stockpile suits small shops, internal warehouses, businesses newly digitizing warehouse management or organizations replacing Excel with a simple online tool.
| Pros | Cons |
|---|---|
| Completely free | Fairly basic features |
| Unlimited products and users | No integration with other systems |
| Unlimited locations | No barcode scanning per current reviews |
| Can replace Excel | No dedicated mobile app |
| Easy to use for basic needs | Not suitable for complex warehouse management |
Free tier: Stockpile is provided free, with no limit on the number of products, users or storage locations. However, it is a basic management tool and does not have many advanced features such as e-commerce integration, barcode or automation.
13. ZhenHub
ZhenHub is an order, inventory and fulfillment management platform for e-commerce businesses. The system lets you sync products and inventory from multiple sales channels, manage online/offline orders and track goods across multiple warehouses. ZhenHub also supports connecting with platforms such as Shopify, Amazon, eBay, Lazada, Shopee and shipping services.
Standout features:
- Track inventory in real time.
- Manage goods across multiple warehouses.
- Sync inventory across multiple sales channels.
- Manage online and offline orders.
- Track the delivery process.
- Connect with many e-commerce platforms.
- Report on sales, inventory and shipping.
Best suited for businesses: ZhenHub suits online shops, e-commerce businesses, multichannel sellers and fulfillment providers that need to sync orders with inventory. It is a worthwhile option when a business wants to manage its warehouse together with shipping and online sales.
| Pros | Cons |
|---|---|
| Focused on eCommerce and fulfillment | Not a full-featured Free Plan |
| Supports managing multiple warehouses | Advanced features require payment |
| Connects with many marketplaces | Better suited to online sales businesses |
| Tracks orders and shipping | Cost rises as scale expands |
| Has free tools to get started | Some features require contacting for a quote |
Free tier: ZhenHub allows you to start free with some tools and upgrade as needs grow. However, paid plans offer higher limits and features. Businesses should therefore check the scope of the Free account before deploying it long term.
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14. Sortly
Sortly is online warehouse management software focused on tracking goods with images, QR codes and a mobile app. Users can create product lists, add images and custom information, track locations and update inventory quantities from multiple devices. Sortly also supports offline access on mobile devices, then syncs data when an internet connection is available.
Standout features:
- Manage product lists and detailed information.
- Import inventory data from Excel files.
- Add images, folders, tags and custom fields.
- Scan barcodes and QR Codes with a phone.
- Alert when stock is low.
- Track change history and inventory reports.
- Support management on phones, tablets and desktop.
- Has an offline warehouse management mode on mobile.
Best suited for businesses: Sortly suits small stores, service businesses, construction, retail or organizations that need to manage supplies, equipment and goods using images. For a business that needs a simple free warehouse management app, Sortly can meet basic needs.
| Pros | Cons |
|---|---|
| Intuitive, easy-to-use interface | The Free plan is limited to 100 products |
| Has a mobile app | The Free plan has only 1 user |
| Supports barcode/QR Code | Supports only 2 active jobs |
| Can work offline on mobile | Many advanced features require payment |
| Has images and custom fields | Not suitable for businesses with a very large catalog |
Free tier: Sortly currently has a Free Plan at $0/month, limited to 100 unique items, 1 user license and 2 active jobs. In addition, the paid plans include a 14-day trial. As a result, the Free plan is suitable for starting warehouse management at a small scale, but has fairly clear limits as the business grows.
15. BoxHero
BoxHero is an inventory management platform for small businesses, supporting goods tracking on computers, phones and tablets. The software updates data in real time, supports stock in – out via barcode and allows managing multiple locations. BoxHero also has features for permissions, reporting and syncing data across devices.
Standout features:
- Track stock in – out and inventory quantities.
- Scan barcodes with a phone or scanner.
- Create and print barcodes.
- Manage multiple warehouses, branches and locations.
- Import goods data from Excel and export it back.
- Track transaction history.
- Assign access permissions to each member.
- Support PC and mobile devices.
- Low-stock alerts and inventory reports.
Best suited for businesses: BoxHero suits retail stores, wholesalers, manufacturers, warehousing and trading businesses. It is also a worthwhile option if a business needs a simple warehouse management system but still wants to use barcodes, multiple locations and mobile management.
| Pros | Cons |
|---|---|
| Simple interface, easy to learn | The free plan has limits |
| Supports barcode | Advanced features require an upgrade |
| Has both mobile and web apps | Not a full ERP |
| Manages multiple locations | In-depth operations require a different solution |
| Supports Excel | Not suitable if you need complex ERP customization |
Free tier: BoxHero currently offers a 30-day free trial with full features. In addition, BoxHero has a free Personal Plan with basic inventory management functions such as stock in – out, barcode, mobile/web and a limited number of items. According to BoxHero’s information, the Personal Plan is capped at 100 items, and some advanced features such as low-stock alerts, Inventory Link and Inventory Count belong to the Business plan.
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16. PartKeepr
PartKeepr is open-source inventory management software designed mainly for managing electronic components. The software lets you store detailed information about components, manufacturers, distributors, order codes and technical specifications. Users can also track stock in – out quantities, inventory history and set minimum stock thresholds to know which components need replenishing.
Standout features:
- Manage components and supplies with detailed information.
- Track inventory quantities and stock in – out history.
- Manage manufacturers and distributors.
- Set custom parameters for each component.
- Search quickly by code, manufacturer, distributor or stock quantity.
- Alert on items that drop below the minimum stock level.
- Support CSV import and CSV/Excel export.
- Support barcode scanners.
Best suited for businesses: PartKeepr is better suited to electronics workshops, engineering departments, equipment manufacturers or businesses that need to manage large numbers of components. It is a notable option when looking for warehouse management software for a manufacturing company, especially if the warehouse mainly consists of components and technical supplies.
| Pros | Cons |
|---|---|
| Open source and free | Mainly intended for electronic components |
| Can be self-deployed | Requires technical knowledge to install |
| Manages component information in great detail | Not suitable for ordinary retail |
| Supports barcode and Excel/CSV | Interface and technology are relatively dated |
| Has inventory movement history | The project has been archived |
Free tier: PartKeepr is released under the GPL-3.0 license, so it can be used and self-deployed under the open-source license. However, businesses should note that the official PartKeepr repository was archived in July 2025 and is no longer in active development. As a result, the software may suit an internal system that already has a technical team, but should not be seen as a top choice for a new project if the business needs long-term updates and support.
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17. Free Excel-based warehouse management
Excel is not dedicated warehouse management software, but it remains a popular choice for small stores, startups or businesses just beginning to digitize. Users can create tables to track part numbers, product names, quantities received, quantities issued, inventory and goods value. Microsoft also provides inventory spreadsheet templates that users can download and customize to their needs.
Standout features:
- Track part numbers, product names and product groups.
- Manage stock in – out – on-hand quantities.
- Calculate inventory using formulas.
- Track purchase price, sale price and inventory value.
- Filter, sort and search for products.
- Create inventory reports using PivotTables and charts.
- Can be combined with barcodes through supporting devices or software.
- Easy to customize to the business’s own processes.
Best suited for businesses: Excel suits small stores, household businesses or companies with a modest number of SKUs and simple warehouse processes. It is also a suitable choice if a business is looking for free Excel-based warehouse management to replace manual ledgers without yet investing in a dedicated system.
| Pros | Cons |
|---|---|
| Easy to use and widely available | Prone to errors during manual data entry |
| Many free templates | Does not update automatically like dedicated software |
| Flexible and easy to customize | Hard to manage with many people at once |
| Can work offline | Hard to control change history when sharing files |
| No complex system deployment required | Limited scalability and integration |
Free tier: Microsoft provides inventory management spreadsheet templates that can be used in Excel. However, Excel itself is a spreadsheet tool, not a dedicated warehouse management system. As the number of SKUs, warehouses and users grows, a business should consider switching to software with a centralized database and access permissions.
18. RightControl
RightControl is warehouse and sales management software for small businesses, focused on operations such as inventory tracking, sales, invoices, customers, suppliers and barcode. The software has a free RightControl Lite version that runs on Windows computers. The Lite version suits users who need a simple offline warehouse management tool rather than a cloud system.
Standout features:
- Manage products and stock quantities.
- Track stock in – out and orders.
- Manage customers and suppliers.
- Create and manage invoices.
- Support barcode.
- Track deliveries and returns.
- Report on sales management and inventory.
- Can be upgraded to higher versions as needs grow.
Best suited for businesses: RightControl Lite suits individual traders, small stores and businesses that need free offline warehouse management software on Windows. It is also a worthwhile option when a business has only one computer and does not need to connect the warehouse with a website, e-commerce marketplace or ERP.
| Pros | Cons |
|---|---|
| Has a free Lite version | Runs only on Windows |
| Supports warehouse and sales management | Fairly dated interface and technology |
| Has barcode and invoices | Limited cloud connectivity |
| Can be used offline | The Lite version only suits small warehouses |
| Can be upgraded when needed | The integration ecosystem is not as strong as newer software |
Free tier: RightControl Lite is noted as a free version with limits of 1 license, 1 terminal and 10 inventory lines. Higher versions expand the number of products, terminals and users. Because product information is no longer updated as actively as with newer platforms, businesses should check compatibility before deploying it long term.
19. SalesBinder
SalesBinder is an online inventory management platform for small and medium-sized businesses. The software combines inventory management with orders, customers, quotes, invoices and purchasing. SalesBinder also supports multiple locations, barcode, stock transfers and reporting, helping businesses manage sales and the warehouse on a single platform.
Standout features:
- Manage products and SKUs.
- Track inventory across multiple locations.
- Manage sales orders and purchase orders.
- Stock transfers between locations.
- Support barcode.
- Manage customers and suppliers.
- Create quotes and invoices.
- Report on sales and inventory.
- User permissions.
- Has an API and integration options on the appropriate plans.
Best suited for businesses: SalesBinder suits stores, wholesalers, trading businesses and organizations that need to combine warehouse management with CRM, sales and invoicing. The software is especially useful when a business needs to manage multiple locations but does not yet need a complex ERP.
| Pros | Cons |
|---|---|
| Has a Free Plan | The Free Plan allows only 100 active records |
| Manages warehouse and sales at once | Limits the number of users |
| Supports multiple locations | Integration is limited on the lower plan |
| Has barcode and reporting | Expansion needs require payment |
| Can be used on the web platform | Depends on the internet |
Free tier: SalesBinder currently has a Forever Free Plan at $0, limited to 100 active records. Paid plans start with Starter at $9/month with 2,500 active records. In addition, all paid plans include a 30-day trial with no payment information required.
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20. VQFREE warehouse management software
VQFREE is sales and warehouse management software for stores, household businesses and distributors in Vietnam. VQFREE’s standout is its offline installation model on Windows: data is stored on the computer and the software can run even without internet. The system supports managing goods, barcode, sales, customers and revenue reporting.
Standout features:
- Manage products and part numbers.
- Track stock in – out – on-hand.
- Manage sales and checkout.
- Support barcode and barcode scanners.
- Manage customers and purchase history.
- Track revenue and best-selling items.
- Operate offline on Windows.
- Support data backup.
- Has a web app for remote management on a phone.
- No limit on part numbers, customer codes and documents, per the vendor’s information.
Best suited for businesses: VQFREE suits retail stores, groceries, fashion, building materials, spare parts, distributors and household businesses that want to use offline warehouse management software. It is also a notable option if a business needs a tool that runs stably on a computer without depending entirely on the internet.
| Pros | Cons |
|---|---|
| Free in the long term | The free version focuses on sales and basic management |
| Works offline | Remote management via the Web App is an add-on |
| No limit on part numbers per the vendor’s information | In-depth management reporting is limited |
| Supports barcode | Mainly suits the Windows operating system in the PC version |
| Can be upgraded to a commercial system | Advanced management needs may incur costs |
Free tier: VQFREE is announced by the vendor as free forever, with no time limit and no cap on part numbers or customer codes. The version installed on a computer can be used offline without internet. When a business needs more in-depth management or remote monitoring via the Web App, it can upgrade to VQSOFT’s extended solutions.
Criteria for choosing free warehouse management software
Not every free warehouse management software suits every business. Before choosing, a business should consider its real needs, the volume of goods and the potential to scale in the future. A good tool needs to cover basic warehouse operations, be easy to use and not incur too many unexpected costs.
- Level of “free” and usage limits
Check whether the software is free forever, a Free Plan, or only a trial for a set period. At the same time, review the limits on SKUs, users, orders, warehouses and key features.
- Warehouse management features
A basic warehouse management system should have stock in – out – on-hand, stock counts, transfers and goods history tracking. If a business has specific needs, it should also check for lot, serial and expiry management or reorder-level settings.
- Barcode and QR Code
Barcodes and QR Codes help reduce manual data entry and speed up stock counts. If the warehouse has many SKUs, prioritize software that supports scanning with a phone or a dedicated scanner.
- Multi-warehouse management
Businesses with multiple branches need to check the ability to manage several warehouses, locations and separate inventory. The software should also support transferring goods between warehouses and viewing inventory centrally.
- Reporting and analytics
Beyond knowing how much stock is left, the software should provide reports on stock in – out – on-hand, best sellers, long-held stock and inventory value. This data helps a business make more accurate purchasing decisions.
- Integration capabilities
Prioritize a solution that can connect with POS, websites, e-commerce marketplaces, accounting or ERP. If a business has its own systems, check the API integration capabilities before choosing.
- Data security and backup
Inventory data directly affects business operations, so it needs to be protected and backed up regularly. With cloud software, check the security and backup policy; with offline software, the business needs to back up data proactively.
- Scalability
Suitable software should not only meet current needs but also be able to scale as the number of SKUs, users or warehouses grows. If the free plan is too limited, a business should review the upgrade cost in advance.
- Support and ease of use
A simple interface helps staff get up to speed quickly and reduces data-entry errors. In addition, check the documentation, technical support channels and user community before deploying.
- Additional costs
“Free” does not mean there are no other costs. A business needs to check the cost of upgrades, hosting, deployment, customization, integration, scanning devices and maintenance to accurately calculate the total cost of use.
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Comparing free warehouse management software by need
No single free warehouse management software fits every business model. Small stores usually need a simple tool, while online shops or businesses with multiple warehouses need syncing, multi-location management and scalability. Below are recommendations for each common need to help businesses more easily identify the right warehouse management software.
Free warehouse management software for small stores
For small stores, prioritize SAPO, KiotViet or POS365, because these products focus on sales and warehouse management and suit a modest number of SKUs. Users can track stock in – out – on-hand, run stock counts and update goods quantities right during the sales process. The drawback is that free or trial plans usually have limits on time, products or features. As a store expands and more staff need in-depth management, it is best to upgrade to a paid plan.
Free warehouse management software for online shops
Online shops should prioritize Zoho Inventory, ZhenHub or SAPO, because they can manage orders and sync inventory with sales channels. These tools help prevent overselling beyond actual quantities, while supporting centralized order and inventory tracking. However, the free plan usually limits the number of orders, users, warehouses or connected channels. When a shop sells on many marketplaces, websites and social networks at once, it is best to upgrade for more syncing and automation features.
Free warehouse management software for small and medium-sized businesses
Small and medium-sized businesses should prioritize Odoo Inventory or ERPNext if they need to combine warehouse management with sales, purchasing, accounting or manufacturing. This is a suitable choice when a business wants to build a warehouse management system with room to scale rather than just tracking goods quantities. The drawback is that setup and use can be more complex than simple sales software, especially with an open-source ERP. As the number of users, processes or integration requirements grows, a business should invest in the paid version or a custom deployment.
Free multi-warehouse management software
If you need to manage multiple warehouses, prioritize Odoo Inventory, ERPNext or ZhenHub, because they support multiple locations and track goods movement between warehouses. Managers can control inventory centrally, carry out transfers and view goods quantities at each location. The drawback is that some advanced multi-warehouse features may depend on the plan or how it is deployed. When a business has many branches and needs permissions, separate reporting or real-time data sync, it is best to upgrade the system.
Free warehouse management software on mobile
If you frequently check the warehouse on a smartphone, prioritize Sortly, BoxHero, SAPO or POS365, because they have mobile apps that support updating and looking up goods. This is a suitable choice for staff who need to count stock, handle stock in – out or check inventory right in the warehouse without using a computer. The drawback is that mobile features may be fewer than the web version or limited in the free plan. When a team uses many devices or needs data sync and advanced permissions, it is best to move to a paid plan.
Free warehouse management software with barcode
Businesses with many SKUs should prioritize Odoo Inventory, BoxHero, Sortly, SAPO or POS365, because they support barcode/QR Code to identify products faster. Instead of entering codes manually, staff can scan codes when receiving goods, issuing goods or counting stock, which helps reduce data errors. However, the level of barcode and scanner support can vary between products. When product volume is large or you need to connect a dedicated scanner, a business should upgrade if the free plan is not enough.
Free warehouse management software with expiry management
For food, cosmetics, pharmaceuticals or consumer goods with expiry dates, prioritize Zoho Inventory, Odoo Inventory or MISA AMIS Warehouse, because they can manage lots and expiry dates. These features help a business track the shelf life of each group of goods and proactively handle products nearing expiry. The drawback is that lot, batch or expiry management is usually not complete in simple free tools. When you need to apply FIFO/FEFO, automatic alerts and detailed reporting by lot, it is best to upgrade to a more in-depth system.
Free open-source warehouse management software
If a business has a technical team and wants full control of its data, prioritize ERPNext or Odoo Community, because they have an open-source platform and the ability to customize processes. A business can deploy the system to its own operations while integrating warehouse management with sales, purchasing or manufacturing. The drawback is that open source does not mean completely free, because there may still be costs for hosting, deployment, maintenance and customization. When processes become complex or you need professional technical support, a business should use a deployment service or a suitable paid solution.
| Software need | Recommended software | Strengths |
|---|---|---|
| Small stores | SAPO, KiotViet, POS365 | Easy to use, manages sales and inventory |
| Online shops | Zoho Inventory, ZhenHub, SAPO | Order management, inventory sync |
| Small and medium-sized businesses | Odoo Inventory, ERPNext | Scalability, integration of many operations |
| Multi-warehouse management | Odoo Inventory, ERPNext, ZhenHub | Track multiple warehouses and transfer goods |
| Management on mobile | Sortly, BoxHero, SAPO | Has apps, easy to check and update inventory |
| Barcode management | Odoo, BoxHero, Sortly | Scan barcode/QR, reduce manual entry |
| Expiry management | Zoho Inventory, Odoo, MISA AMIS | Manage lot/batch and expiry dates |
| Open source | ERPNext, Odoo Community | Full control of deployment and system customization |
How is AI changing warehouse management software?
AI is helping warehouse management software shift from simply recording data to analyzing it and making recommendations. Instead of only knowing how much stock is on hand, businesses can use AI to forecast demand, detect the risk of stockouts, optimize inventory and automate stock counts. When combined with sales data, stock in – out history and technology such as Computer Vision or RFID, AI also helps managers make faster and more accurate decisions.
- AI demand forecasting: AI analyzes sales data, inventory history, seasonality and buying trends to predict future demand. This lets a business prepare the right amount of stock and limit overstocking. For example, the system can forecast rising demand for a product group during peak season so the business can proactively prepare stock.
- AI stockout risk detection: AI monitors stock levels, sales velocity and pending orders to identify products at risk of running out. Warehouse managers receive early warnings instead of only noticing once a product has hit zero. For example, if a SKU sells unusually fast over a few days, the system can warn that replenishment is needed.
- AI inventory-level optimization: AI combines demand data, lead times and consumption history to suggest appropriate inventory levels. This helps a business reduce capital tied up in stock while still maintaining safe levels. For example, the system can suggest reducing inventory for slow-moving products and increasing safety stock for fast-moving ones.
- AI restocking timing suggestions: AI analyzes consumption rates, current inventory and supplier lead times to determine when to place an order. This helps a business avoid ordering too early or too late. For example, when projected stock is only enough for 10 days of sales but the supplier needs 7 days to deliver, the system can suggest creating a purchase order right away.
- Computer Vision and RFID in stock counting: Computer Vision can identify products from images, while RFID uses radio waves to identify and track goods. By combining data from cameras, RFID and the warehouse system, a business can reduce manual counting time and spot discrepancies faster. For example, staff can use a camera or RFID device to check quantities instead of counting each product.
- AI Copilot for warehouse management: An AI Copilot acts as an assistant for managers by analyzing warehouse data and answering questions in natural language. The data can include inventory, orders, sales, stock in – out history and product performance. For example, a manager can ask, “Which products are at risk of running out in the next 2 weeks?” and receive a list along with suggested actions.
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TOT’s custom warehouse management software solution
Not every off-the-shelf warehouse management software can meet each business’s unique processes. When warehouse operations are complex or need to connect with many systems, a business can choose custom software designed around its real needs. TOT provides custom software development solutions that can be customized and integrated with existing systems.
TOT builds warehouse management systems that follow a business’s exact operations, from stock in – out – on-hand and managing multiple warehouses/branches to SKUs, lots, serials and expiry dates. The software can be set up with staff permissions, approval workflows, dashboards and custom reports. A business doesn’t have to change its processes to fit the software; instead, the software is designed to fit how the business actually operates.
The software can connect with ERP, CRM, POS, website/eCommerce, accounting and internal platforms through an API. TOT can also integrate barcode/QR Code to support faster goods receiving, issuing and stock counting. By connecting data across systems, a business reduces manual data entry and gains centralized management data.
TOT can integrate AI into the software to forecast demand, alert on inventory, detect anomalous data, suggest restocking timing and analyze inventory. AI uses real operational data to provide alerts or recommendations that support managers in making decisions. This is a fitting direction for businesses that want to move from basic warehouse management to data-driven management.
TOT delivers step by step: operations survey → requirements analysis → solution design → development → integration and testing → handover and user training. This process helps the software stay close to real needs and be able to scale as the business grows.
If a business needs a warehouse management system designed around its exact operations, integrated with the platforms it already uses and ready to scale as it grows, TOT can accompany it from requirements analysis through to real deployment.
Conclusion
Free warehouse management software is a suitable choice for stores and small businesses to begin digitizing their stock in – out – on-hand processes. However, you should carefully check the features, user limits, SKUs, integration and scalability before choosing. For businesses with unique processes, multiple warehouses or AI needs, custom software will help optimize operations and better meet growth needs.
Frequently asked questions
Should you choose free or paid warehouse management software?
You should choose free warehouse management software if your business is small, has few SKUs and only needs basic features such as stock in – out – on-hand, stock counts or product management. Conversely, paid software is a better fit when a business needs to manage multiple warehouses, many users, ERP/POS integration, advanced reporting or automation. Before choosing, clearly define your current needs and scalability to avoid having to switch software as you grow.
Should you use free Excel-based warehouse management software?
Yes, free Excel-based warehouse management is suitable for small stores or businesses just beginning to manage inventory. Excel can be used to track part numbers, stock in – out – on-hand quantities and goods value without investing in dedicated software. However, as the number of SKUs and transactions grows, manual data entry is prone to errors and hard to control. A business should switch to dedicated software when it needs automation, permissions or multi-warehouse management.
How does offline warehouse management software work?
Offline warehouse management software is installed directly on a computer and stores data on the device, so it can be used even without internet. Users can carry out operations such as receiving goods, issuing goods, counting stock and tracking inventory on the machine. The advantage is that it does not depend on a network connection and suits warehouses with an unstable internet connection. However, syncing data across multiple machines or branches is more limited than with cloud software.
Is free Access-based warehouse management software easy to use?
Free Access-based warehouse management software can suit people already familiar with Microsoft Access who need a simple management tool. Users can create a product database, handle stock in – out – on-hand and build forms or reports as needed. However, the initial setup requires knowledge of databases and Access, and its scalability, integration and multi-user use are fairly limited. As a result, Access is better suited to internal needs and small scale.
When should you upgrade from free to paid software?
A business should upgrade when free warehouse management software can no longer meet operational needs. Common signs include exceeding SKU, user or order limits; needing to manage multiple warehouses; wanting to integrate ERP, POS or a website; or needing advanced reporting and automation. If a business has to perform many manual tasks, frequently encounters inventory discrepancies or needs professional technical support, this is also a suitable time to move to a paid version.
